West Bengal Vat efiling


In this page i am describing about west bengal vat efiling. It’s very useful for who works as accountants in west bengal state. Please note that i have mentioned the content in this page is as on date of the post. We are not responsible for any changes made by govt in in future . The details i got from http://www.wbcomtax.gov.in

Steps for filing of Electronic Return in Download/ Upload method
Step-1
Visit Website
Visit the Directorate’s website: http://www.wbcomtax.gov.in. Below is the front page of the portal.

If you do not have the 8.1 version of the Acrobat Reader you may first download the same by clicking at the link ‘Download Acrobat Reader’ and install in your PC. You may next download the user manual by clicking at the link ‘User Manual for eFiling of Return’ and save it in your desktop; preferably get a print of it to help you go ahead.
You may now click ‘Login for eFiling of VAT return’. The following screen will be displayed on clicking this link.

Step-2
User Authentication
This is the second page of the portal for electronic filing of return. You have to enter the User-id and Password which have been provided by the Directorate of Commercial Taxes. If you commit any mistake in doing so, you may re-enter those on clicking the ‘Cancel’ button. You will have to click on the ‘Submit’ button for user authentication by the server.
If the User-id and Password are incorrect, then the following screen will be displayed.

At this stage, you will have to go to the earlier page on clicking the ‘Go to Login Page’ as displayed on the screen and try again with the user-id and password provided.

If you are entering for the first time, on successful authentication, you will be prompted to change the Password, as shown in the following screen

Click on ‘Go to change password’. The following screen will be displayed on doing so.

Step-2
Change Password

In the screen shown above, you will enter User-id and the Password given by the Directorate of Commercial Taxes for the first time. Next, new password, as per your choice, has to be entered the area provided. Password must be of 8 characters and a combination of alphabets, numbers and special characters. Special character is to selected from the list – “@”, “!”,””,”*”, “$”,”+”,”~” except at first and last position of password.
Example of password composition – ab1cT*x4
You will re-enter the new password and confirm the new password entered. You have to select a hint question and enter answer to that in the box provided. This hint answer has to be provided by you for authentication if you ever forget the Password. You will also have to enter an email id for further communication.
On ‘Submit’, the system displays the message after storing the new password. ‘Cancel’ button will reset all data entered. Henceforth you will have to access only with new password. You may change the Password at will at any periodic interval.

Forgetting Password

In case you forget the Password, you have to click on link ‘Forgot Password’ in Login page and the screen shown below will appear. You will enter the answer to the hint question (question to authenticate user) selected at the time of ‘Change Password,’ and click ‘Submit’. If answer to the hint question is correct, you will receive a Password from Directorate of Commercial Taxes in your email-id. You should again change Password after receiving the same.

Note – ‘Forgot Password’ facility is provided to you if you have changed your Password after first entry as hint answer and email-id has been provided for sending the newly generated Password.
Step-4
User Authentication with new password
You have to logout and enter the User-id and new Password as given by you in Change Password screen. If you commit any mistake in doing so, you may re-enter those on clicking the ‘Cancel’ button. You have to click on the ‘Submit’ button for user authentication by the server.
If the User-id and Password are incorrect, then the error screen will be displayed. After successful authentication following screen will be displayed.

For Dealers filing VAT Return Form 15, he has to click to open the section to Download Forms and User Manual Links and Upload XML Link. The Page will be as follows.

Step-5
Download PDF files
You have to click on ‘Download PDF version of Form 15 to File Return’ link (as shown in the screen) to download the zip file viz. E_Return_15.zip. This zip

file contains the blank PDF files of ‘Form 15 to be filled up by you for the purpose of filing return electronically. On clicking this link, the next screen will appear as :

You are prompted to save the zip file. To do so, you will have to click on the ‘Save’ button on the dialogue box prompting the message. On clicking the ‘Save’ button, the next screen will appear as follows:

You will have to choose a directory where the zip file will be saved in your computer. To do so, you have to click on the ‘Save’ button. On clicking, the next screen will appear as:

Step-6
Enter Return Form data
After download is complete, you may disconnect internet and you have to unzip the downloaded zip file. You will get four .pdf files after unzip.
These files are as follows:

1. E_Return_15.pdf file representing the blank ‘Form 15’. This file has 4 pages.
First screen of ‘Form 15’ pdf file is shown below

Note1 – Check the version of the VAT Forms. It should be ‘IMPACT v2.2’
Note2 – For navigation i.e. moving from one field to another, you should use the Tab button only.
Note3 – You have to enter data in all forms. If the annexure is not applicable, then you have to fill up return period and Registration Number and click on ‘Check Form’ and then click on ‘Export to xml’ button to generate .xml file.
In Sl. No. 22 Payment Details in Challan No column numeric part of challan no should be entered.

Step-7
Check Form data
After entering data in all the fields in each of the pdf forms, you have to click on the ‘Check Form’ button as shown in the figure to uncover any error still not tracked. If any error exists, then it will be displayed with appropriate message

Step-8
Create xml data file

If there is no error, then ‘Check Form’ will be disabled and ‘Export to XML’ button and ‘Edit’ button will be enabled. If you want to edit the data, Click on ‘Edit’ button and modify the data or else click ‘Export to XML’ button to generate the .xml file to be uploaded. You will be prompted to save it in your computer by giving filename of xml type in a directory of your choice. For each pdf, one xml file has to be saved for uploading
Note – For ease of understanding and correlating, same names as in pdf may be used for xml files.
Step-9

Upload xml data file
To Upload xml files, you have to connect to the portal and enter your User-id and Password. After successful authentication, next screen as shown in the figure will appear. You have to click on the link showing ‘Upload Your XML Files

You have to click on ‘Browse’ button to select the xml files, stored in your PC, to be uploaded.

You will select the file to be uploaded by moving to the folder where you have stored the file in your own PC.

Step -10
Check for errors and print acknowledgement
At this time, server side error checking will be performed as shown in the figure below.

If any error is found, then that will be displayed accordingly as shown in the figure below.

Errors are self explanatory. If the errors are found in the data entered in the pdf files, such errors have to rectified and xml files will have to be created and uploaded again

On successful uploading of files, you will be informed with an acknowledgement slip as shown in the figure. You should take a print (by clicking on ‘Print’ button) of it for future reference before ‘logout’

west bengal vat efiling

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